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Volume 42, 1909
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Statement of Receipts and Expenditure.

Receipts.
1908. £ s. d.
Jan. 31. Balance brought forward 361 5 11
April 14. W. Wesley and Sons, Transactions 0 16 10
May 5. A. Bathgate, Maori Art 4 5 0
Sept. 2. Champtaloux and Cooper, Transactions 0 16 10
" 2. " Maori Art 3 7 0
" 12. Friedlander and Sons, Transactions 5 17 5
" 26. Contribution by Wellington Philosophical Society 16 9 0
Oct. 15. G.E. Stechert and Co., Transactions 0 15 10
Nov. 5. Lieut.-Colonel Gaskell, Maori Art and posting 8 14 0
" 18. A. H. Turnbull, Transactions 1 1 0
" 24. Whitcombe and Tombs, Transactions 0 16 9
Dec. 15. Government grant 500 0 0
1909
Jan. 7. W. Wesley and Sons, Transactions 0 16 10
" 14. Friedlander and Sons, Transactions 0 16 9
Jan. 27. Transactions 0 16 9
£906 15 11

[The section below cannot be correctly rendered as it contains complex formatting. See the image of the page for a more accurate rendering.]

Expenditure.
1908. £ s. d.
Feb. 13. Petty cash, Secretary 2 0 0
Mar. 14. W. Benham, travelling-expenses 4 0 10
Mar. 14. Dr. Chilton, " 2 7 0
Mar. 14. James Stewart, " 9 13 8
Mar. 14. H. Hill, " 2 9 8
Mar. 14. K. Wilson, " 1 0 4
Mar. 14. C. Coleridge Farr, " 2 7 0
Mar. 14. G. M. Thomson, " 4 0 10
Mar. 14. Hotel Cecil 0 15 0
Mar. 14. Whitcombe and Tombs 1 3 3
Mar. 14. W. A. McKay, services 1 1 0
Mar. 14. D. Petrie, travelling-expenses 5 4 10
Mar. 31. Bank charge 0 5 0
April 29. G. M. Thomson, petty cash 5 0 0
July 2. " 5 0 0
" 25. Whitcombe and Tombs 1 2 0
" " L., L., and G. Insurance Company 9 0 0
" " Miss Millais, services 3 0 0
" " Colonial Carrying Company 0 19 11
" " New Zealand Express Company 0 12 0
" " Government Printer 0 15 0
" " C. Freyberg, services 5 0 0
" " Secretary, petty cash 9 19 0
Sept. 30. Bank charge 0 5 0
Dec. 10. Petty cash, Secretary 0 7 0
" 15. " 2 0 0
" " Chapman and Tripp, law-costs 1 0 0
" " W. Chalmers 1 13 0
" " New Zealand Express Company 2 9 2
" " Whitcombe and Tombs 1 0 6
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1909 £ s. d.
Jan. 26. Government Printer 388 13 0
" W. A. McKay, services 5 0 0
" T. King, Secretary 25 0 0
" C. Freyberg, service 10 0 0
Balance 392 10 11
£ s. d. £ s. d.
Balance in bank 820 6 2
Petty cash balance 0 1 0
820 7 2
Plus credit not in bank-book 0 16 9
£821 3 11
Less unpresented cheques 428 13 0
Balance £392 10 11
£906 15 11
Carter Request.
£ s. d.
Balance, 1st February, 1908 2,617 11 10
Interest accrued to 31st December, 1908 118 4 7
Scrip, new Zealand Loan and Mercantile Agency Company, 1st February, 1908 17 0 0
Scrip, ditto 15 5 5
£2,768 1 10
£ s. d.
Invested by Public Trustee, 31st December, 1908 2,735 16 5
Scrip in hands of public Trustee 32 5 5
£2,768 1 10

Martin Chapman, Treasurer.

Examined and found correct.—J. K. Warburton, Controller and Auditor-General.

Mr. Thomson moved, and Mr. hamilton seconded, “That the President's report be received.” Carried.

Mr. Chapman moved, and Mr. Hamilton seconded, “That the statement of receipts and expenditure be adopted.” Carried.

The Public Trustee's certificate as to the state of the Carter Fund was read.

The report of the Editor and Publications Committee was read as follows:— I have to report that the Publications Committee met on the 31st January, 1908, and considered the papers which had been handed over to them by Mr. Hamilton, late Editor.

Forty-two papers were passed for printing in Vol. XL, and these were at once forwarded to the Government Printer, while seven were included in the Proceedings of the societies which forwarded them. Seven were sent to experts to be reported on as to their suitability for publication, and seven were held over. Of the papers sent to experts, six were reported on favourably and sent to the Government Printer, while one was considered unsuitable.

In this connection I would point out that the work of the Editor would be simplified if the Council and Secretaries of the affiliated societies would only forward such papers as are considered to be real contributions to scientific knowledge. All papers which are only résumés or digests of already published work should not be sent forward, and the onus of withholding them should rest on the society with which they originate, and should not be placed on the Editor.

The committee received from the Government Printer on the 10th February a number of suggestions and recommendations, including memoranda from the Supervisor

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and the Chief Draughtsman. The chief of these were embodied in a memorandum for authors of papers sent out by me to the Secretaries of the affiliated societies. It is hoped that attention will be paid to the details therein specified, as both time and money will be saved thereby.

In accordance with the resolution of the last annual meeting, that the 41st volume be the first of a new series, the Publications Committee has gone carefully into the matter, and has come to the conclusions—(1) That the new series should be issued in royal 8vo. size; and (2) that both Transactions and Proceedings should be of the same size. In the case of any large monographs which it is considered desirable to issue separately, it is recommended that they be printed of the same size as the “Bulletin of the Geological Survey.”

Geo. M. Thomson, Editor. Mr. Thomson moved, and Mr. Chapman seconded, “That the report of the Editor and Publications Committee be received.” Carried.

Professor Benham moved, and Mr. Speight seconded, “That in future the volumes of the Transactions be published in royal 8vo. size.” Carried.

The Hon. Librarian's report was then read, as follows:— The Honorary Librarian reports that the number of pieces received during the year as exchanges and presentations amounts to 923.

No binding has been done during the year, and I desire to point out that there is still a large amount of binding that requires attention. As mentioned in my last report, the present arrangement of the books is perhaps the most inconvenient that could be suggested, and it would be a great improvement if a sum of money could be provided for modern iron bookcases, to be arranged in bays.

I have again to report that very little use has been made of the library, the number of entries made by those taking out books being only forty-six, the majority of these being periodicals and magazines taken out by members of the local society; in fact, a large number of the books have been taken out by a person who is not a member of the Institute, but who has permission to use the library. I think to a large extent the fact that the library is not much used is owing to the comparative inaccessibility of the books.

No progress has been made with regard to the card catalogue, as no funds are available at present for an assistant.

The stock of Transactions accumulated during the last three years has been transferred to the cellars of the Parliamentary Library.

I have had a typewritten catalogue prepared of the books belonging to the Philosophical Society. You will have before you a communication from the Mines Department relating to the geological works now in the collection.

A separate stamp has been prepared for the books belonging to the Dominion Museum, and for the future a separate binding of brown buckram will be used for the Museum books.

A set of pigeon-holes has been provided for the better keeping of the current parts of the various works, and I also had an estimate prepared for a series of shelves and pigeon-holes for the whole of the parts which are received from time to time. The cost, however, was about £60. If funds can be found for this purpose, it would probably insure the better custody of the parts which arrive from time to time.

Re exchanges: I have written to the members of the Committee of the Exchanges, and have communications from them on this matter. I have, however, been unable as yet to draft a report, as a number of matters have to be gone into first, which cannot conveniently be proceeded with until the alterations in the library now contemplated are decided on.

I think it is desirable that a small vote should be made for the purpose of carrying on a certain amount of card cataloguing and classification. I propose to ask the Standing Committee to authorise the expenditure of a small amount on further work on the catalogue.

A. Hamilton, Librarian. Mr. Hamilton moved, and Mr. Chapman seconded, “That the Librarian's report be received.” Carried.

Mr. A. Hamilton moved, and Professor Benham seconded, “That as soon as possible in each year complete copies of the Transactions shall be, in accordance with the Act, presented to Parliament, and that all other copies

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shall bear that date as the date of issue, and that this date shall be the ‘date of publication for the purposes of determining priority of discovery.’” Carried, Professor Easterfield dissenting.

Professor Benham moved, and Mr. R. Speight seconded, “That the Editor be authorised to publish the Proceedings of the affiliated societies at intervals throughout the year, independently of the Transactions, and separately paged.” Carried.

Professor Benham moved, and Mr. Chapman seconded, “That the Index Committee bé reappointed, substituting the name of Mr. R. Speight for that of Dr. Chilton, and adding that of Mr. A. Hamilton as convener.” Carried.

Mr. R. Speight moved, and Professor Easterfield seconded, “That the Index Committee consider the question of preparing an index to the volumes of the new series, as issued.” Carried.

Carter Bequest.—A legal opinion (dated 7th December) from Mr. M. Chapman, K.C., was then read.

Mr. Hill moved, and Mr. Gill seconded, “That the legal opinion of Mr. Chapman with reference to the expenditure of certain moneys under the Carter bequest be forwarded to the Victoria College Council for their information.”

Diploma of Honorary Membership.—Mr. Chapman moved, and Mr. Hamilton seconded, “That the form of diploma settled by Mr. Chapman be adopted as the form of certificate of honorary membership.” Carried.

Mr. Hamilton moved, and Mr. Chapman seconded, “That the honorary members elected since 1903 be furnished with diplomas, and that diplomas be sent in future to all honorary members elected.” Carried.

Formation of Special Committees.—This matter was discussed by the Board, and it was considered that in future, when Committees are set up, proper provision should be made for the members of such Committees conferring with one another.

Mr. Hamilton moved, and Professor Easterfield seconded, “That all committees appointed shall furnish in a formal report to the annual meeting an account of their year's work.” Carried.

Hutton Memorial Fund.—Mr. Chapman moved, and Mr. Gill seconded, “That the seal of the Institute be affixed to the ‘Hutton Memorial Deed of Declaration of Trust,’ and that the seal be affixed by the President, who shall sign the deed in the presence of the Secretary as witness.” Carried.

General Correspondence.—(1.) University of Missouri, dated the 21st July, 1908, asking that volumes of the Institute on exchange account preceding Vol. XXXVI, 1904, be sent to them.

Mr. Hill moved, and Mr. Wilson seconded, “That the application of the Missouri University be approved.” Carried (the Librarian to decide what volumes shall be sent).

(2.) Entomological Society of Russia, dated the 5th September, 1908, requesting that the entomological publications of the New Zealand Institute be sent in exchange for their edition of the “Revue Russe d'E ntomologie.”

Mr. Hamilton moved, and Professor Easterfield seconded, “That, as there are no separate copies of the entomological papers, we are unable to grant the request of the Société Entomologique de Russe.” Carried.

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(3.) Zoological Institute of the Royal University of Naples (no date), proposing the exchange of their “Annuario del Museo Zoologico,” for the Transactions of the Institute.

Professor Benham moved, and Dr. Cockayne seconded, “That in future the Zoological Institute of the Royal University of Naples be added to the list of exchanges (back numbers, Vols. I and II to be obtained, and the corresponding numbers of the Transactions to be forwarded).” Carried.

(4.) United States Department of Agriculture, dated the 25th November, 1908, asking for back volumes of the Transactions.

Professor Easterfield moved, and Mr. Gill seconded, “That the United States Department of Agriculture library be informed that the New Zealand Institute will supply such of the specified volumes as are in stock for the sum of £10—a slight advance on the cost of publication.” Carried.

(5.) Bureau of Science, Manila, dated the 10th November, 1908, suggesting an exchange of the Transactions.

Mr. Hamilton moved, and Mr. Chapman seconded, “That the Manila Bureau of Science be communicated with, and arrangements made for an exchange of publications.” Carried.

(6.) Westport Free Library, Westport, dated the 13th January, 1909, applying for free copies of the Transactions.

It was resolved that the request be granted.

(7.) Mines Department, Wellington, dated the 27th January, 1909, asking that the books in the Institute library relating to geology be handed over to the Mines Department, for the purpose of being placed in the Geological Survey library.

Mr. Hill moved, and Mr. Young seconded, “That the Institute is unable to accede to the application of the Mines Department for the transference of the geological works in the reference library to the Geological Survey reference library.” Carried.

(8.) A letter from Mr. Thomas King, resigning the secretaryship of the Institute, was read.

Mr. Hamilton moved, and Mr. Thomson seconded, “That the resignation of Mr. Thomas King as Secretary be accepted, and that the thanks of the Council be given to him for his services as Secretary, and it regrets that he cannot continue to act in that capacity.” Carried.

Mr. Hamilton moved, and Professor Easterfield seconded, “That a certain number—say, ten—of separate copies of papers be printed for the Institute, in addition to the copies supplied to the author.” Carried.

Election of Officers.—The following officers for 1909 were elected: President—Mr. A. Hamilton; Hon. Treasurer—Mr. Martin Chapman, K.C.; Secretary—Mr. B. C. Aston; Hon. Editor—Mr. G. M. Thomson; Hon. Librarian—Mr. A. Hamilton; Publications Committee—Professor Benham, Dr. C. C. Farr, Mr. R. Speight, and Mr. Thomson (Editor).

Mr. Chapman moved, and Mr. Thomson seconded, “That the President be ex officio a member of all committees.” Carried.

Election of Honorary Member.—The meeting then proceeded to elect an honorary member to the vacancy: Proposed by the Philosophical Institute of Canterbury, Dr. Chree; proposed by the Wellington Philosophical Society, Sir George Howard Darwin; proposed by the Otago Institute, Sir Archibald Geikie. Sir George Darwin was elected.

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Travelling-expenses.—Mr. Chapman moved, and Mr. Hamilton seconded, “That the travelling-expenses of members be paid as before, and that the travelling-expenses of members attending on the 28th January be also paid.” Carried.

Mr. Hill moved, and Mr. Speight seconded, “That the Council of the New Zealand Institute heartily congratulate Professor Ernest Rutherford on his selection as one of those who have been deemed worthy of receiving the Nöbel Prize, and that a copy of this resolution be forwarded to Professor Rutherford, Manchester.” Carried.

Mr. Speight moved, and Mr. Gill seconded, “That the Editor be the convener of the Publications Committee.” Carried.

Mr. Hamilton moved, and Mr. Chapman seconded, “That the annual meeting for 1910 be fixed for Thursday, the 27th January.” Carried.

Mr. Chapman moved, and Mr. Gill seconded, “That the annual meeting for 1910 be held in Wellington.” Carried. (An amendment moved by Professor Benham, and seconded by Dr. Cockayne, “That the next meeting be held in Christchurch,” was lost.)

Mr. Hill moved, and Mr. Young seconded, “That a hearty vote of thanks be accorded to the retiring President for the efficient manner in which he has conducted the business of the Institute during his presidency.” Carried.

Professor Benham moved, and Dr. Cockayne seconded, “That the minutes of this annual meeting be included in the 41st volume of the Transactions.” Carried.

The rough minutes of this meeting were then read and confirmed, on the understanding that the Secretary may make such verbal corrections as may seem to him necessary.

Geo. M. Thomson, Chairman.