The following are the regulations of the New Zealand Institute under the Act of 1903.—*
The word “Institute” used in the following regulations means the New Zealand Institute as constituted by the New Zealand Institute Act, 1903.
Incorporation of Societies.
No society shall be incorporated with the Institute under the provisions of the New Zealand Institute Act, 1903, unless such society shall consist of not less than twenty-five members, subscribing in the aggregate a sum of not less than £25 sterling annually for the promotion of art, science, or such other branch of knowledge for which it is associated, to be from time to time certified to the satisfaction of the Board of Governors of the Institute by the President for the time being of the society.
Any society incorporated as aforesaid shall cease to be incorporated with the Institute in case the number of the members of the said society shall at any time become less than twenty-five, or the amount of money annually subscribed by such members shall at any time be less than £25.
[Footnote] * New Zealand Gazette, 14th July, 1904.
The by-laws of every society to be incorporated as aforesaid shall provide for the expenditure of not less than one-third of the annual revenue in or towards the formation or support of some local public museum or library, or otherwise shall provide for the contribution of not less than one-sixth of its said revenue towards the extension and maintenance of the New Zealand Institute.
Any society incorporated as aforesaid which shall in any one year fail to expend the proportion of revenue specified in Regulation No. 3 aforesaid in manner provided shall from henceforth cease to be incorporated with the Institute.
All papers read before any society for the time being incorporated with the Institute shall be deemed to be communications to the Institute, and then may be published as Proceedings or Transactions of the Institute, subject to the following regulations of the Board of the Institute regarding publications:—
The publications of the Institute shall consist of—
A current abstract of the proceedings of the societies for the time being incorporated with the Institute, to be intituled “Proceedings of the New Zealand Institute”;
And of transactions comprising papers read before the incorporated societies (subject, however, to selection as hereinafter mentioned), and of such other matter as the Board of Governors shall from time to time determine to publish, to be intituled “Transactions of the New Zealand Institute.”
The Board of Governors shall determine what papers are to be published.
Papers not recommended for publication may be returned to their authors if so desired.
All papers sent in for publication must be legibly written, typewritten, or printed.
A proportional contribution may be required from each society towards the cost of publishing Proceedings and Transactions of the Institute.
Each incorporated society will be entitled to receive a proportional number of copies of the Transactions and Proceedings of the New Zealand Institute, to be from time to time fixed by the Board of Governors.
Management of the Property of the Institute.
All property accumulated by or with funds derived from incorporated societies, and placed in charge of the Institute, shall be vested in the Institute, and be used and applied at the discretion of the Board of Governors for public advantage, in like manner with any other of the property of the Institute.
All donations by societies, public Departments, or private individuals to the Institute shall be acknowledged by a printed form of receipt and shall be entered in the books of the Institute provided for that purpose, and shall then be dealt with as the Board of Governors may direct.
The Board of Governors shall have power to elect honorary members (being persons not residing in the Colony of New Zealand), provided that the total number of honorary members shall not exceed thirty.
In case of a vacancy in the list of honorary members, each incorporated society, after intimation from the Secretary of the Institute, may nominate for election as honorary member one person.
The names, descriptions, and addresses of persons so nominated, together with the grounds on which their election as honorary members is recommended, shall be forthwith forwarded to the President of the New Zealand Institute, and shall by him be submitted to the Governors at the next succeeding meeting.
Subject to the New Zealand Institute Act, 1908, and to the foregoing rules, all societies incorporated with the Institute shall be entitled to retain or alter their own form of constitution and the by-laws for their own management, and shall conduct their own affairs.
Upon application signed by the President and countersigned by the Secretary of any society, accompanied by the certificate required under Regulation No. 1, a certificate of incorporation will be granted under the seal of the Institute, and will remain in force as long as the fore-going regulations of the Institute are complied with by the society.
In voting on any subject the President is to have a deliberate as well as a casting vote.
The President may at any time call a meeting of the Board, and shall do so on the requisition in writing of four Governors.
Twenty-one days' notice of every meeting of the Board shall be given by posting the same to each Governor at an address furnished by him to the Secretary.
In case of a vacancy in the office of President, a meeting of the Board shall be called by the Secretary within twenty-one days to elect a new President.
The Governors for the time being resident or present in Wellington shall be a Standing Committee for the purpose of transacting urgent business and assisting the officers.
The Standing Committee may appoint persons to perform the duties of any other office which may become vacant. Any such appointment shall hold good until the next meeting of the Board, when the vacancy shall be filled.
The foregoing regulations may be altered or amended at any annual meeting, provided that notice be given in writing to the Secretary of the Institute not later than the 30th November.