All grants shall be subject to the following conditions, and each grantee shall be duly informed of these conditions:—
All instruments, specimens, objects, or materials of permanent value, whether purchased or obtained out of or by means of the grant, or supplied from among those at the disposal of the Institute, are to be regarded, unless the Research Grants Committee decide otherwise, as the property of the Institute, and are to be returned by the grantee, for disposal according to the orders of the committee, at the conclusion of his research, or at such other time as the committee may determine.
Every one receiving a grant shall furnish to the Research Grants Committee, on or before the 1st January following upon the allotment of the grant, a report (or, if the object of the grant be not attained, an interim report, to be renewed at the same date in each subsequent year until a final report can be furnished or the committee dispense with further reports) containing (a) a brief statement showing the results arrived at or the stage which the inquiry has reached; (b) a general statement of the expenditure incurred, accompanied, as far as is possible, with vouchers; (c) a list of the instruments, specimens, objects, or materials purchased or obtained out of the grant, or supplied by the committee, which are at present in his possession; and (d) references to any transactions, journals, or other publications in which results of the research have been printed. In the event of the grantee failing to send in within three months of the said 1st January a report satisfactory to the committee he may be required, on resolution of the Board of Governors, to return the whole of the sum allotted to him.
Where a grant is made to two or more persons acting as a committee for the purpose of carrying out some research, one member of the said committee shall assume the responsibility of furnishing the report and receiving and disbursing the money.
Papers in which results are published that have been obtained through aid furnished by the Government grant should contain an acknowledgment of that fact.
Every grantee shall, before any of the grant is paid to him, be required to sign an engagement that he is prepared to carry out the general conditions applicable to all grants, as well as any conditions which may be attached to his particular grant.
In cases where specimens or preparations of permanent value are obtained through a grant the committee shall, as far as possible, direct that such specimens shall be deposited in a museum or University college within the province where the specimens or material were obtained, or in which the grantee has worked. The acknowledgment of the receipt of the specimens by such institution shall fully satisfy the claims of the Institute.
In cases where, after completion of a research, the committee directs that any instrument or apparatus obtained by means of the grant shall be deposited in an institution of higher learning, such deposit shall be subject to an annual report from the institution in question as to the condition of the instrument or apparatus, and as to the use that has been made of it.
[Footnote] * In addition to these regulations the Standing Committee is also bound by certain resolutions which appear on page 536 of volume 49, Trans. N.Z. Inst., and which grantees are also bound to observe.