Rules of the Royal Society of New Zealand
(As Constituted under the Royal Society of New Zealand Act, 1933.)
(N.Z. Gazette, No. 84, 14th November, 1935.)
Hereunder are set out the rules now in force (a) made under the New Zealand Institute Act, 1903, and the New Zealand Institute Act, 1908, and enuring under the Royal Society of New Zealand Act, 1933, and (b) made under the last-mentioned Act. The effect of amendments made from time to time has been incorporated and consequential alterations have been made as implicitly required by the Royal Society of New Zealand Act, 1933, such as the substitution of “Society” for “Institute,” “member body” for “incorporated society,” and “Council” for “Board of Governors.” The dates in parentheses are those of original publication in the Gazette of the respective rules or of their adoption by the Council.
The word “Society” wherever occurring in these rules means the Royal Society of New Zealand, and the word “Council” means the Council of the Royal Society of New Zealand.
President, Royal Society of New Zealand.
5th November, 1935.
A.—Relating to Admission and Duties of Member Bodies.
(Gazetted 14/7/04, and amended 30/10/35.)
1. No scientific body shall be admitted as a member body of the Society under the Royal Society of New Zealand Act, 1933, unless such body shall consist of not less than twenty-five members subscribing in the aggregate not less than twenty-five pounds (£25) annually towards the promotion of those branches of science and art approved by the Society for the advancement of which the proposed member body was formed.
2. Any body admitted as aforesaid shall cease to be a member body of the Society if the number of its members shall at any time become less than twenty-five or the amount of money subscribed by such members shall in any financial year be less than twenty-five pounds (£25)
3. The by-laws of every member body admitted as aforesaid shall provide for the expenditure of not less than one-third of its annual revenue on or towards the formation or support of some local public museum or library or other institution approved by the Council, or otherwise shall provide for the payment of not less than one-sixth of its annual revenue towards the extension and maintenance of the Royal Society of New Zealand.
4. Any member body which shall in any one year fail to expend the proportion of its revenue specified in Regulation 3 in the manner therein provided shall cease to be a member body of the Society unless
it satisfies the Council of the Society that special circumstances have justified a temporary delay in fulfilling the prescribed conditions.
5. Every member body shall forward annually to the Society a report on its work during the year and a duly audited balance sheet showing clearly its expenditure under the above regulations. The report of the member body shall be forwarded by the Secretary of the Society to the Honorary Treasurer, who shall certify in his annual report whether such member body is complying with the conditions of membership of the Society.
6. Provided that it furnish satisfactory evidence that it has been in existence for at least one year and that the above rules are being complied with, any member body upon application signed by the President and countersigned by the Secretary of that body will be granted a certificate of admission under the common seal of the Society, and such certificate shall remain in force so long as the rules of the Society are being complied with.
7. Subject to the provision of the Royal Society Act, 1933, and the rules of the Society each member body of the Society shall be entitled to retain or alter its own constitution and the by-laws for its management and shall conduct its own affairs.
B.—Relating to Proceedings of Council and Committees.
(Gazetted 14/7/04 and 28/5/25, and amended 30/10/35.)
1. Notice of each meeting of the Council shall be posted to each member of the Council fourteen clear days before the day fixed for such meeting and for this purpose the address last furnished to the Secretary by each member shall be deemed to be the correct address.
2. The quorum at each meeting of the Council shall be eight, of whom not less than two shall be the duly accredited representatives of member bodies outside the centre at which the meeting is being held. (Adopted 30/10/35.)
3. At every meeting of the Council each member shall be entitled to one vote, but in case of equality of votes the Chairman of the meeting shall have a casting vote in addition to a deliberative vote.
4. No member of the Council and no member of any committee shall vote on or take any part in the discussion on any matter before the Council or Committee in which he has either directly or indirectly any pecuniary interest. (Adopted 16/5/34.)
5. No member of the Council shall hold any paid office under the Council.
6. Upon receipt of a requisition signed by not less than eight members of the Council and stating clearly the business to be transacted at the meeting proposed to be called, the President shall forth-with call a special meeting of the Council, and at such meeting duly called and constituted no business other than that set forth in the requisition shall be introduced.
7. At each annual meeting the Council shall set up the necessary special committees to make recommendation with reference to the
award of fellowships, medals, and prizes, and on no such special award committee shall any member of the Council sit in an ex officio capacity. (Adopted 30/10/35.)
8. The President, or, in his absence or incapacity, the Vice-president shall be an ex officio member of all committees other than the special award committees.
9. Members of the Council for the time being resident or present in Wellington shall be a Standing Committee of the Council for the purpose of transacting urgent and routine business and assisting the officers. Notice of every meeting of this Standing Committee shall be sent by post to every member of the Council.
10. At all meetings of the Standing Committee the quorum shall be four.
11. A copy of the minutes of each meeting of the Standing Committee shall be forwarded to all members of the Council as soon as possible after such meeting and an abstract of the minutes shall be forwarded to each member body.
C.—Relating to Custody of Property and Common Seal.
1. All donations to the Society from whatever source derived shall be acknowledged by a printed form of receipt, and shall be entered in the books of the Society provided for that purpose and thereafter shall be dealt with as the Council may direct. (Gazetted 14/7/04).
2. All property vested in the Society from whatever source derived shall be used and applied at the discretion of the Council. (Gazetted 14/7/04.)
3. The seal formerly used by the New Zealand Institute, but with the words “New Zealand Institute” deleted and the words “Royal Society of New Zealand” substituted therefor, shall be the common seal of the Society until the date of the annual meeting of the Council in 1939. (Adopted 30/5/35.)
4. The common seal shall be in the custody of the Secretary of the Society and kept at the office of the Society, and shall be used as the President and Council or Standing Committee may direct, and affixed only in the presence of the Secretary and the President or other member of the Council whom the President may elect to act as his deputy, and the President or his deputy shall sign every document to which the common seal is so affixed. (Adopted 30/10/35.)
D.—Relating to the Keeping of Accounts.
D. I.—Trust Accounts.
1. All moneys held in trust by the Society shall be placed under the care of Managers to be appointed each year by the Council at its annual meeting, and it shall be the duty of those so appointed to see that the several trusts are kept each in its special account at the Post Office Savings Bank. (Adopted 30/10/35.)
D II.—Endowment Fund.
Declaration of Trust.
To all to whom these presents shall come the New Zealand Institute (hereinafter called “the Institute”), a body politic and corporate under and by virtue of the New Zealand Institute Act, 1908, sends greeting: Whereas by Regulations of the Institute adopted on the 30th day of January, 1923, and published in the New Zealand Gazette on 28th day of March, 1925, it is provided that a fund to be called an “Endowment Fund” shall be set up, the interest on which for any year may be spent for purposes of the Institute, but the capital may not be spent: And whereas by the said Regulations it is further provided that all interest accruing from moneys deposited in the Institute's General Account in the Post Office Savings Bank shall be credited to the Endowment Fund, unless otherwise allocated by the Board at the annual meeting at which the amount of the annual interest is reported: And whereas pursuant to the said Regulations the Institute has accumulated and is in possession of a sum of nine hundred and twenty-six pounds, five shillings, and eleven pence (£926 5s 11d), comprising the fund aforesaid, and it is expedient that the said fund be made the subject of a trust, and that the trusts thereof be declared in manner hereinafter appearing:
Now know ye that the Institute doth hereby declare that the Institute does and will stand possessed of—
(a) the said fund or sum of nine hundred and twenty-six pounds, five shillings, and eleven pence (£926 5s 11d);
(b) all moneys hereafter received by the Institute to be held under the trusts of these presents;
(c) all moneys of the Institute credited paid or otherwise allocated to the Endowment Fund pursuant to the Regulations aforesaid or any other regulations from time to time in force or pursuant to any decision or direction of the Institute or the Board of Governors thereof competently made in that behalf; and
(d) the augmentation of such respective moneys upon the trusts following, that is to say:—
(i) Upon trust to blend and convert the same into one fund to be known as “the Endowment Fund” (hereinafter referred to as “the Fund”):
(ii) Upon trust to invest the Fund or cause the Fund to be invested on behalf of the Institute by any corporation empowered to act as a trustee in such investments as may from time to time be permitted to trustees by the law for the time being in force with power in the discretion of the Institute to vary such investments:
(iii) Upon trust out of the income of the Fund in the first place to pay all costs and expenses of or incidental to the management of the Fund and the income thereof or the execution of any of the trusts of these presents:
(iv) Subject as aforesaid upon trust to apply the income of the said Fund for any of the purposes for which the general funds of the Institute may from time to time be lawfully applied so far as such purposes constitute a charitable trust in New Zealand.
In witness whereof these presents have been executed this third day of August, 1932.
The common seal of the New Zealand Institute was hereto affixed in the presence of:—
H. W. Segar,
President of the New Zealand Institute.
1. A fund to be called an “Endowment Fund” shall be set up, the interest on which for any year may be spent for the general purposes of the Society, but the capital may not be spent. (Gazetted 28/5/25.)
2. All interest accruing from moneys deposited in the Society's General Account in the Post Office Savings Bank shall be credited to the Endowment Fund unless otherwise allocated by the Council at the annual meeting at which the amount of the annual interest is reported. (Gazetted 28/5/25.)
E.—Relating to the Duties of Officers and Servants.
1. The President or, in the case of his being non-resident in Wellington, the Vice-President shall exercise general supervision of the Society's office and paid officers, and the President or, in his absence or incapacity, the Vice-President shall sign all important letters. (Adopted 30/10/35.)
F.—Relating to the Encouragement of Research.
F.I.—Hutton Memorial Medal and Research Fund.
Declaration of Trust.
This deed, made the fifteenth day of February, one thousand nine hundred and nine (1909), between the New Zealand Institute of the one part, and the Public Trustee of the other part: Whereas the New Zealand Institute is possessed of a fund consisting now of the sum of five hundred and fifty-five pounds one shilling (£555 1s), held for the purposes of the Hutton Memorial Medal and Research Fund on the terms of the rules and regulations made by the Governors of the said Institute, a copy whereof is hereto annexed: And whereas the said money has been transferred to the Public Trustee for the purposes of investment, and the Public Trustee now holds the same for such purposes, and it is expedient to declare the trusts upon which the same is held by the Public Trustee:
Now this deed witnesseth that the Public Trustee shall hold the said moneys and all other moneys which shall be handed to him by the said Governors for the same purposes upon trust from time to time to invest the same upon such securities as are lawful for the Public Trustee to invest on, and to hold the principal and income thereof for the purposes set out in the said rules hereto attached.
And it is hereby declared that it shall be lawful for the Public Trustee to pay all or any of the said moneys, both principal and interest, to the Treasurer of the said New Zealand Institute upon being directed so to do by a resolution of the Governors of the said Institute, and a letter signed by the Secretary of the said Institute enclosing a copy of such resolution certified by him and by the President as correct shall be sufficient evidence to the Public Trustee of the due passing of such resolution: And upon receipt of such letter and copy the receipt of the Treasurer for the time being of the said Institute shall be a sufficient discharge to the Public Trustee: And in no case shall the Public Trustee be concerned to inquire into the administration of the said moneys by the Governors of the said Institute.
As witness the seals of the said parties hereto the day and year hereinbefore written.
Rules under which the Hutton Memorial Medal shall be Awarded and the Research Fund Administered.
(Adopted 30/1/08, and amended 30/10/35.)
1. The fund originally vested in the New Zealand Institute and now by the Royal Society Act, 1933, vested in the Society shall be called “The Hutton Memorial Fund” in memory of the late Frederick Wollaston Hutton, Capt. R.W. Fus., F.R.S. Such fund shall consist of the moneys subscribed and granted for the purpose of the Hutton Memorial and all other moneys which may be given or granted for the same purpose.
2. The fund shall be vested in the Society. The Council of the Society shall have the control of the said moneys and may invest the same upon any securities proper for trust moneys.
3. It shall be the first charge upon the fund to procure from time to time as herein directed a bronze medal to be known as the Hutton Memorial Medal.
4. The fund or such part thereof as shall not be used as aforesaid shall be invested in such securities as aforesaid as may be approved of by the Council, and the interest arising from such investment shall be used for the furtherance of the objects of the fund.
5. Unless in exceptional circumstances the Hutton Memorial Medal shall be awarded not oftener than once in every three years, and in no case shall the medal be awarded unless in the opinion of the Council there is evidence of scientific work of great merit.
6. The medal shall not he awarded for any research published previous to the 31st December, 1906.
7. The Research for which the medal is awarded must have a distinct bearing on New Zealand zoology, botany, or geology.
8. The medal shall be awarded only to those who have received the greater part of their education in New Zealand or who have resided in New Zealand for not less than ten years.
9. Whenever possible the medal shall be presented in some public manner.
10. The Council may at any annual meeting make grants from the accrued interest of the fund to any person, society, or committee for the encouragement of research in New Zealand zoology, botany, or geology.
11. Every application for such a grant shall be made to the Council not later than the 31st December immediately preceding the meeting at which such application shall be considered.
12. In making such grants the Council shall give preference to such persons as are defined in Rule 8.
13. Every recipient of such a grant shall report to the Council before the 31st March in the year after the grant was made showing in a general way how the grant has been expended and what progress has been made with the research.
14. The results of the researches aided by grants from the fund shall where possible be published in New Zealand.
15. There shall be published in each volume of the “Transactions of the Royal Society of New Zealand” a complete list of awards of the Hutton Memorial Medal, and also a list of all grants made from the fund during the previous year.
16. The Council may from time to time amend or alter the above rules, such amendments or alterations being in all cases in conformity with Rules 5 to 8.
Note.—As to consequential alterations made in these rules see headnote on page 474.
Award of the Hutton Memorial Medal.
1911. W. B. Benham, M.A., D.Sc., F.R.S., F.R.S.N.Z.—For researches in New Zealand zoology.
1914. L. Cockayne, C.M.G., Ph.D., F.R.S., F.L.S., F.R.S.N.Z.—For researches in the ecology of New Zealand plants.
1917. P. Marshall, M.A., D.Sc., F.G.S., F.R.S.N.Z.—For researches in New Zealand geology.
1920. J. E. Holloway, L.Th., D.Sc., F.R.S.N.Z.—For researches in New Zealand pteridophytic botany.
1923. J. A. Thomson, M.A., D.Sc., F.G.S., F.R.S.N.Z.—For researches in geology.
1926. C. Chilton, M.A., D.Sc., LL.D., M.B., C.M., F.L.S., F.R.S.N.Z.—For his continuous researches on the amphipodous crustacea of the amphipodous crustacea of the Southern Hemisphere.
1929. G. V. Hudson, F.E.S., F.R.S.N.Z.—For research in entomology.
1932. J. A. Bartrum, M.Sc., F.R.S.N.Z.—For researches in geology.
1935. G. H. Cunningham, D.Sc., F.R.S.N.Z.—For research in mycological botany.
Grants from the Hutton Memorial Research Fund.
1919. Miss M. K. Mestayer £10, for work on the New Zealand mollusca.
1923. Professor P. Marshall £40, for study of the upper cretaceous ammonities of New Zealand.
1927. Miss M. K. Mestayer £30, for research on brachiopoda and mollusca.
1928. Dr C. Chilton £50, for research on New Zealand and Antarctic crustacea.
1928. Dr J. H. Findlay £10, for research on New Zealand mollusca.
1932. Dr F. J. Turner £30, for geological expedition to southwest portion of Otago.
1932. Mr C. E. Christensen £25, for collecting hybrid plants at Hanmer.
1932. Mr L. C. King £20, for geological study of tertiary rocks at Awatere Valley, Marlborough.
1932. Dr O. H. Frankel £25, for cytological research.
1932. Waitemata Harbour Survey Committee £25, for ecological survey of Waitemata Harbour.
1933. Mr G. M. Thomson £30, for preparation of illustrated catalogue of New Zealand crustacea.
1933. Mr K. M. Ruddall £5, for zoological research on Little Barrier Island.
1934. Mr L. C. King £25, for geological research in the Marlborough District.
1934. Messrs R. A. Falla and A. W. B. Powell £40, for research on the molluscan and bird fauna of the Sub-Antarctic Islands of New Zealand.
1934. Dr W. R. B. Olliver £50, for assistance in publishing a monograph on the genus Coprosma.
1935. Dr P. Marshall £40, for purchase of microscope goniometer and field work in connection with mineral “tuhualite” of Mayor Island and the occurrence of the spheroidal granite of Karamea.
1935. Mr H. O. Service £4 10s, for geological research at the Bluff.