Go to National Library of New Zealand Te Puna Mātauranga o Aotearoa
Volume 72, 1942-43
– VII –

Report of the Hon. Treasurer.

The statement of Assets and Liabilities shows a balance of Assets £664 5s 4d, as compared with £728 9s 9d last year. Receipts of Levy on Vol. 70 are £35 less than those for Vol. 69. (An amount received after the books were closed reduces the difference to £25 10s.) Sales of publications are £40 less than last year.

The cost of printing the Transactions is substantially the same, viz., £631 17s 8d, against £627 4s 1d last year. It is satisfactory to record that the Standing Committee has decided to restrict the length of papers so that the total cost of text and plates in any one paper shall not exceed £20.

During the past year the question of increased insurance including war risk arose, and it became necessary to arrive at an estimate of the value of the Society's stocks, i.e., Library, Transactions, and other publications, furniture, etc. It will be noted that for the first time this information appears on the balance sheet. Necessarily this must be only a very rough estimate—it is impossible to determine the actual intrinsic value, as the usual methods based on a commercial value would not apply. However, total insurances including war risk have now been increased from £2,500 to £5,540, but even this is only about 20% of the estimated value of the stock, whereas up to 80%, or more, would be the ratio on commercial stocks.

The Endowment Fund now stands at £2,011, an increase of £136 over last year. As this Fund has reached £2,000, the question arises as to the advisability of, say, half the annual interest being used for binding purposes. Only £39 17s 10d is left in the Binding Fund, and it is important to get as much binding done as possible.

The Trust Funds remain in much the same position as last year.

I desire once again to commend the Secretary on the way the books and accounts have been kept.

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Report on Member Bodies.
Member Body. Members. Income. Expenditure. Rule 3.
Auckland Institute 573 7,906 19 1 8,698 19 7 Library, Museum Levy
Wellington Branch 222 189 7 5 162 6 2 Library and Levy
Canterbury Branch 126 139 1 0 136 12 1 Library and Levy
Otago Branch 173 307 3 0 320 10 8 Levy
Nelson Institute 1,317 8 7 1,382 12 3 Library
Nelson Philosophical Soc. 28 14 14 6 18 3 10 Levy
Southland Branch 46 49 19 0 44 14 7 Museum and Levy
Hawke's Bay Branch
Manawatu Branch No reports or balance sheets.

M. A. Eliott, Hon. Treasurer.

– VIII –

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Statement of Receipts and Payments for the Year Ending March 31, 1942.
Receipts. Payments.
£ s. d. £ s. d.
Balance as at 31st March, 1941 1,159 18 3 Otago Daily Times—Vol. 70 (4), 71 (1, 2, 3) 631 17 8
Annual Grant 750 0 0 Stationery 2 16 4
Levy, Vol. 70, Transactions R.S.N.Z. 175 10 0 Salary 325 0 0
Sales of Publications 41 6 5 Binding, Library Books 29 10 0
Travelling Expenses: Member Bodies' Share 26 10 0 Travelling Expenses, Members of Council 47 14 5
Interest on P.O.S.B. Account 26 9 7 Petty Cash (Secretary, Editor, Vice-President) 17 13 4
Endowment Fund Interest 69 8 5 Charges (Insurance Prem., Audit, Telephone) 28 0 7
Hector Memorial Fund Interest 53 2 3 Hutton Grant Instalments 22 10 0
Hutton Memorial Fund Interest 68 8 6 Hector Prize 50 0 0
T. K. Sidey Summer-time Fund Interest 23 2 6 Engraving Hector and Hutton Medals 0 15 0
Carter Library Legacy Interest 7 18 3 Advertisement re Presentation of Medals 0 14 6
Hamilton Memorial Fund Interest 2 3 2 Endowment Fund: Interest Invested 291 15 0
Cockayne Memorial Fund Interest 11 6 7 Trust Funds paid direct to P.O.S.B. Accounts 10 5 6
Cockayne Memorial Fund Contribution 1 4 3 Balance as Under 148 17 6
Favourable Exchange 2 3 7 Adjustments between Trust Accounts and Bank of N.Z. 889 16 5
Adjustments between Trust Accounts and Bank of N.Z. 78 14 6
£2,497 6 3 £2,497 6 3

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Balance at Bank of N.Z. £174 1 10
Less unpaid cheques 10 17 7
10 5 6
21 3 1
£152 18 9
Post Office Savings Bank 731 13 7
Petty Cash in Hand 5 4 1
£889 16 5
– IX –

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Statement of Liabilities and Assets at March 31, 1942.
Liabilities. Assets.
£ s. d. £ s. d.
Hector Memorial Fund Capital Account 1,184 18 1 Inscribed Stock 5,468 2 6
Hector Memorial Fund Revenue Account 82 7 5 Bank of New Zealand 152 18 9
Hutton Memorial Fund Capital Account 1,506 8 6 Post Office Savings Bank 731 13 7
Hutton Memorial Fund Revenue Account 255 1 4 Petty Cash in Hand 5 4 1
Sidey Summer-time Fund Capital Account 529 13 4 Sundry Debtors 73 9 1
Sidey Summer-time Fund Revenue Account 92 16 6 Hector Memorial Fund P.O.S. Bank 82 7 5
Cockayne Memorial Fund Capital Account 249 12 0 Hutton Memorial Fund P.O.S. Bank 255 1 4
Cockayne Memorial Fund Revenue Account 54 13 1 Sidey Summer-time Find P.O.S. Bank 122 7 4
Hamilton Memorial Fund Capital Account 69 13 7 Cockayne Memorial Fund P.O.S. Bank 54 13 1
Hamilton Memorial Fund Revenue Account 4 5 9 Hamilton Memorial Fund P.O.S. Bank 73 19 4
Carter Library Legacy Capital Account 162 19 0 Carter Library Legacy P.O.S. Bank 0 16 5
Endowment Fund Capital Account 1,864 2 5 Carter Library Legacy, owed to R.S.N.Z. 9 7 8
Endowment Fund Revenue Acccount 147 5 11
Library Fund 39 17 10
Research Grants Fund 122 0 6
Balance of Assets over Liabilities 664 5 4
£7030 0 7 £7,030 0 7

M. A. Eliott, Hon. Treasurer.

The Audit Office having examined the balance sheet and accompanying accounts required by law to be audited, hereby certifies them to be correct.

Cyril Collins

, Controller and Auditor-General.