Report of the Standing Committee
Annual Report for the Year ended 31st March, 1949
Meetings. Six meetings of the Standing Committee were held during the year, the attendance being as follows: The President, Dr. R. A. Falla, Wellington, 6; the Vice-President, Mr. F. R. Callaghan, Wellington, 2; Mr. B. C. Aston, Wellington, 5; Dr. G. Archey, Auckland, 1; Dr. L. Bastings, Wellington, 1; Dr. J. Marwick, Wellington, 6; Dr. W. R. B. Oliver, Wellington and Christchurch, 2; Professor L. R. Richardson, Wellington, 4; Dr. J. T. Salmon, Wellington, 6; Mr. R. W. Willett, Wellington, 5; the Hon. Editor, Dr. J. Henderson, 3; and the Hon. Treasurer, Mr. S. Cory Wright, 3.
Obituary. Professor H. B. Kirk: At the Standing Committee meeting held on the 24th August, the President referred to the death of Professor H. B. Kirk, a past President of the Society and for many years a member of the Council. The following resolution was carried:
“That the Standing Committee of the Royal Society of New Zealand expresses its sense of loss sustained by the death of Professor Harry Borrer Kirk, and wishes to place on record its deep appreciation of his devoted service as a biologist of distinction, a profound thinker and sympathetic teacher, and a life-long contributor to and supporter of the Society. It records with special gratitude the unfailing kindliness and courtesy for which Professor Kirk will best be remembered by those who knew him.”
In response to a request, Professor W. P. Evans wrote the obituary notice and tribute to Professor Kirk's long life of service in the cause of science. This notice was published in Volume 77, Part 2.
Sir Thomas Easterfield: At the Standing Committee on the 29th March, the President referred to the recent death of Sir Thomas Easterfield, also a past President of the Society and a member of the Council. He referred to the services Sir Thomas had rendered to the Society and expressed the Society's sense of loss sustained.
Mr. Edgar F. Stead: At the same meeting the President paid a tribute to Mr. Edgar Stead, whose death had occurred in February. At the last Annual Meeting Mr. Stead had been elected a Fellow of the Society in recognition of his work and researches on birds, animals, and plant life.
Congratulations. The warm congratulations of the Society were extended to Dr. H. H. Allan, whose name was included in the King's Birthday Honours, and to Mr. B. C. Aston, who received the C.B.E. in the New Year Honours.
Council. In November, Professor L. R. Richardson intimated that as he had been elected President of the Wellington Branch he found it necessary to resign as its representative on the Council of the Royal Society. Dr. Falla expressed the Council's sincere regret that Professor Richardson found that he could not continue office on the Council. He referred to the great help and to the stimulus Professor Richardson had given during his term on the Council. Other members voiced their regret and a hearty vote of thanks was accorded to Professor Richardson.
Publications. Unfortunately, it is not possible to report any marked improvement during the year in the issue of the Society's Transactions. Only two quarterly parts have so far been issued, making the situation rather worse than it was at this time last year. Volume 77, Parts 1 and 2, have been distributed and the next Part, which it was decided to issue as Part 3–4, is in page proof. Normally, however, Volume 78, Part 4, would be almost ready, with Volume 79,
Part 1, in the press. The Proceedings for 1948 are being printed, and sufficient copies will be held for inclusion in Volume 78, Part 1.
The position cannot be said to be satisfactory, but there are indications that there may be some improvement in the near future.
It is recognised that the printing of the 1947 N.Z. Science Congress volume has been one of the factors in the slow appearance of the quarterly parts, and with the completion of this volume as Part 5 of Volume 77, the printers will be able to concentrate on bringing the publication of the Transactions up to schedule.
Primarily, the delay has been caused by the almost universal conditions governing the printing trade, but authors of papers in some cases have aggravated the situation by dilatory return of proofs to the Editor. This was stressed by the Manager of the printing department of the Otago Daily Times Company, and the Standing Committee decided that the time had come to strengthen the Editor's hands and rule that unless galley proofs are returned within three weeks the paper will be held over until a later Part.
A rise in the cost of paper took effect from Part 1 of Volume 77.
Honorary Editor. Dr. Henderson had intimated to the last Annual Meeting that he found it necessary to resign the office of Honorary Editor and the matter of finding a successor to Dr. Henderson was left in the hands of the Standing Committee. In October the Otago Branch wrote suggesting that Miss Marion Fyfe would be prepared to act, and the Standing Committee welcomed the suggestion and appointed Miss Fyfe to succeed Dr. Henderson and to assume office with Volume 78.
The President, Dr. Falla, referred in appreciative terms to the great work done by Dr. Henderson during his term as Honorary Editor. His work had been heavier by the preparation of the Science Congress volume and more than usual worry had attached to the office because of the delay in printing during his term.
Dr. Henderson stated that he was prepared to see Volume 77 through the press. He considered that it would be a decided advantage to have the Editor resident in the same town as the printers.
The question of an honorarium for the office of Hon. Editor was referred to the Annual Meeting for consideration.
Library. The Library has proved invaluable to a steadily growing band of research staff and honours students and to members of the Society, staffs of scientific institutions and departments, while the demand from libraries under the inter-loan system has been exceptionally heavy throughout the year. It was necessary to obtain an additional cabinet for current incoming exchanges, and this has slightly eased the congestion.
The National Library School again sent one of its students to catalogue the periodicals as a project in the course of training. The whole of the Russian section was covered and a start made on the Spanish periodicals. It is hoped that next year other foreign exchanges will be continued by this means. Although this project is of short duration, library trainees can do more effective work in the time available than untrained assistants could do throughout the year. One of the Victoria University College Library assistants was employed for a short period during the vacation and the G. V. Hudson Entomological Library was catalogued and shelved.
On the recommendation of the Library Committee the Standing Committee approved of the following being added to the Exchange List:
Leeds Literary and Philosophical Society, University of Leeds.
Division of Mines, State of California.
Alan Hancock Foundation, Yale University.
Fundacao Getulia Vargas (Estudios Brasileiros Biologiae, Geol., etc.).
University de Santa Domingo, West Indies.
Academia Sinica, China.
National Institute of Sciences, India.
Institut Royale Colonial de Belge.
Societe des Oceanistes, Paris.
Federation des Societe des Sciences et Naturelles.
Universite Marie Curie Sklodowska, Lublin.
Nils Holmgren, Zootomiska Institutet, Sweden.
Binding. The binder has a good deal of work in hand, but the volumes have not yet been returned.
Member Bodies. The following reports have been received from Member Bodies: Wellington Branch for the year ended 30th September, 1948; Canterbury Branch for the year ended 31st October, 1948; Otago Branch for the year ended 31st October, 1948; Nelson Institute for the year ended 31st December, 1948.
Fellowship. Fourteen nominations have been received for the four vacancies in the Fellowship. These were submitted to the Fellows for selection and the Fellowship Selection Committee will report to the Annual Meeting.
Hector Award. Owing to the absence overseas of Dr. G. H. Cunningham, the Hector Medal and Prize for 1948 have not yet been presented. Dr. Cunningham has now returned and arrangements are being made to have the presentation made at a meeting of the Auckland Institute in the near future.
Medals. A further supply of Hector Medals was received from Messrs. John Pinches Ltd. At the time of their arrival the Customs Department insisted on duty and sales tax being paid on them, but owing to subsequent representations made on the Society's behalf the amount of duty and sales tax has been refunded and an assurance given that in future the Society's medals will not be subject to duty and sales tax.
Hutton Grants. The amended regulations governing applications for Hutton grants are appreciated by prospective grantees.
Dr. Greta Cone's application referred from the Annual Meeting for further information was approved by the Standing Committee.
On the recommendation of the Hutton Research Grants Committee the following applications were approved during the year:
Mr. B. van't Woudt, £42, for books and apparatus and travelling expenses in a research on soil relationships of Pinus radiata in the State Forest Plantations on the acid pumice soils at the Kaingaroa Plains.
Mr. V. J. Cook, £30, for research on Cyperaceae.
Professor L. R. Richardson and Mr. H. Bary, £30, for the study by observational flights, of the blooming of Cyclotrichium in the Wellington Harbour.
Research Grant. Only one application was received for the amount of £75 available as a special grant for research, that of Mr. B. van't Woudt, who asked for maintenance grant while employed on the Pinus radiata research in the State Forest at Kaingaroa Plains. On the recommendation of the Research Grants Committee this application was granted.
Pacific Science Congress. Although the Standing Committee did not undertake directly any part of the active organization of the Seventh Pacific Science Congress throughout the year, it has been kept informed of all stages of arrangements.
Notice was given to the Society that U.N.E.S.C.O. was making 20,000 dollars available to enable delegates from war devastated countries to attend the Congress.
Notice was also given that the National Research Council of the Philippines intended to issue an invitation for the Eighth Pacific Science Congress, and the Society as the adhering body in the Pacific Science Association was notified of certain proposed amendments to the Constitution to be placed before the Pacific Science Council. A matter to come before the Annual Meeting for consideration is the proposal to appoint a permanent General Secretary and consequential amendments to the Constitution.
As host to the Congress, the Society was entitled to ten delegates, and the following were appointed to represent the Society as official delegates: Dr. R. S. Allan, Professor W. N. Benson, Professor G. S. Calvert, Dr. R. A. Falla, Dr. F. J. Filmer, Professor B. J. Marples, Mr. H. C. McQueen, Mr. A. W. B. Powell, Mr. A. T. Pycroft, and Professor L. R. Richardson.
The Congress was an outstanding success in every way and the thanks of the Society will be extended at the Annual Meeting to all those who contributed to its success.
Fulbright Funds. Possibly, largely to the initiative taken by the Royal Society of New Zealand and by the constant representations made by it to the Prime Minister, the machinery governing the Fulbright Funds was finally set in motion, and in October the establishment in New Zealand of the Board of the U.S. Education Foundation was announced, Sir David Smith. Chancellor of the University of New Zealand, Major-general Sir Howard Kipp [ unclear: ] berger, Editor-
in-chief of New Zealand War Histories, and Mr. F. R. Callaghan, Vice-President of the Society and Secretary of the Department of Scientific and Industrial Research having been appointed Directors on the Board.
The first to be brought to New Zealand under Fulbright Funds is Dr. Olaus J. Murie, who after attending the Science Congress, proceeded to participate in the New Zealand and American Fiordland Expedition.
Dr. Earl Dennis, the United States and New Zealand Liaison Officer in connection with the administration of the Fulbright Funds, attended the Congress with a view to finding avenues of exchange between New Zealand and United States students and research workers by contact with as many United States professors and heads of representative institutions as possible.
U.N.E.S.C.O. The Society's nominations to the National Commission of U.N.E.S.C.O. made at the last Annual Meeting were forwarded, and at the Standing Committee meeting held on the 21st October it was reported that the following had been appointed members of the National Commission of U.N.E.S.C.O.: Dr. Gilbert Archey, Dr. J. C. Beaglehole, Mr. A. E. Campbell, Dr. R. A. Falla, Mr. D. Forsyth, Mrs. M. P. Gillies, Professor Ian Gordon, Mr. M. H. Holcroft, Miss Challis Hooper, Mr. A. F. McMurtrie, Mr. J. A. D. Nash, Mr. N. R. Seddon, Professor J. Shelley, Mr. H. C. D. Somerset, Miss E. E. Stephens, and Mr. D. Cairns, Secretary.
The U.N.E.S.C.O. literature and material coming to the Society's office has been referred to the Sub-committee set up, and Dr. Falla has brought relevant matters arising therefrom before the Standing Committee.
It was reported that a Conference on Science Abstracting organized by U.N.E.S.C.O. would be held in June in Paris, and Mr. D. Cairns was asked to represent the Society at the Conference. A sub-committee consisting of Dr. Bastings, Dr. Marwick, and Dr. H. B. Fell was set up to express the Society's views on the subjects outlined on the agenda for the Conference.
Study Groups: U.N.E.S.C.O. is endeavouring to institute study groups on the social implications of science. Information regarding this project is being circulated to members of the Council with the Annual Meeting papers.
Royal Society of New Zealand Act, 1933. As instructed by the last Annual Meeting, the Standing Committee endeavoured to have the R.S.N.Z. Act, 1933, amended. In June the Vice-President, Mr. F. R. Callaghan, as Secretary of the Scientific and Industrial Research Department, requested the drafting office to frame the necessary amendments which had been decided upon at the last Annual Meeting. Included in these was that of provision for the whole of the Society's grant being named in the Act instead of, as at present, only portion of it. At the same time it was asked that the grant be increased to £1,500.
Subsequently Treasury advised against an increase and stated that there appeared to be no necessity to amend the financial clause in the Act. Treasury suggested that the Society's income could be increased by making a larger levy on the Transactions taken by the Member Bodies. A sub-committee was set up to confer with Treasury and with the Hon. Minister regarding this matter. The draft of the other desired amendments to the Act has not yet been received from the drafting office.
Waipoua Forest. Member Bodies were given an opportunity to consider the report on Waipoua Forest presented to the last Annual Meeting by the Sub-committee set up by the Society. Comments of the Member Bodies were presented to the Standing Committee as they came to hand, and at a meeting on the 24th August the policy of National Parks was fully discussed. It was then pointed out that although the order of reference included National Parks and scenery preservation generally, the Sub-committee had confined its report to Waipoua Forest. It was decided to ask the Wild Life Committee of the Society to bring down a report on the status and policy of National Parks.
The comments of the Member Bodies on the Waipoua Forest report were sent to the Sub-committee, which stated that although the comments had been read with interest, it had nothing further to add to its report.
At a meeting of the Standing Committee held on the 29th March, following further discussion on the subject, it was resolved that the Royal Society convene a conference of all interested in the future policy in respect to Waipoua Forest, with a view to reaching a satisfactory decision acceptable to the different
interests involved, but that action in this direction should be deferred until the petitions before Parliament have been disposed of.
Dominion Museum and National Art Gallery. Professor W. P. Evans and Dr. P. Marshall were appointed for a further term of office as representatives on the Board of Trustees of the National Art Gallery and Dominion Museum.
Loder Cup. On the recommendation of the Sub-committee consisting of Mr. B. C. Aston and Dr. W. R. B. Oliver, Mr. L. W. McCaskill was nominated for the 1948 Loder Cup. This award, however, was made by the Committee to Mr. A. D. Beddie.
The Director of the Division of Horticulture of the Department of Agriculture intimated that the Loder Cup Committee was being reorganized, and asked that the Royal Society of New Zealand should nominate a representative on the Committee. Dr. W. R. B. Oliver was nominated.
Wild Life Advisory Committee. The Council of Scientific and Industrial Research set up a Wild Life Advisory Committee on research concerning the conservation and regulation of wild life. Dr. R. A. Falla was nominated to represent the Society, and subsequently Dr. Falla was appointed Chairman of the Committee.
Rutherford Memorial Committee. Canterbury University College wrote asking the Society to nominate a representative on the Rutherford Memorial Committee which was being set up. Dr. L. Bastings was nominated to represent the Society.
Biological Journal. A grant of £5 was made to the Biological Society of Victoria University College to enable it to publish a plate in its journal, Tuatara. The plate is to accompany a paper written by Dr. H. H. Allan on “A Key to the Commoner Genera of Lichens of New Zealand.”
Carter Observatory Board. Dr. M. A. F. Barnett and Mr. C. G. G. Berry were nominated for a further term on the Carter Observatory Board.
On the motion of Mr. Willett the report was taken as read.
Matters arising therefrom:
R.S.N.Z. Act, 1933: The President read Treasury's letter in regard to the Society's request for an increase in its grant.
The letter stated that an increase in the levy on the Transactions taken by Member Bodies would add to the income of the Society and be a reasonable increase in view of the rise in the cost of printing. Treasury contended that the Government was in fact being asked to subsidise the Transactions to members.
After some discussion on this point, Dr. Salmon moved and Dr. Oliver seconded, that the levy be increased from 5s per copy to 10s per copy. As an amendment, Dr. Frankel moved and Dr. Miller seconded, that the levy be increased to 7s 6d per copy.
Dr. Archey opposed both the motion and the amendment and considered that the Society should represent the position to Treasury through the Hon. Minister. He stated that compared with Government grants given to scientific societies in other countries, the grant to the Royal Society of New Zealand was exceedingly small.
Dr. Marwick considered the Government should be glad to supplement the cost of printing a volume which was in use in so many Government departments.
The motion was withdrawn in favour of the amendment, which was carried. It was suggested that the arguments put forward should be used by the sub-committee in its interview with Treasury.
Waipoua Forest. When the report on the Waipoua Forest was being discussed, Dr. Archey asked that the comments of the Member Bodies on the report should be read.
These were read to the meeting, and after further discussion, on the motion of Dr. Archey, seconded by Professor Allan, it was resolved:
“That the report of the sub-committee appointed by the Standing Committee be received and that the Council strongly recommends that until a thorough investigation into the silviculture and regeneration of Kauri in Waipoua has been carried out, the whole of the present Waipoua Kauri forest area be left intact and unmodified.”
On the motion of Dr. Oliver, seconded by Dr. Focken, it was resolved: “That in view of the motion just passed, the proposal to convene a conference be abandoned.”
On the motion of Dr. Falla, seconded by Dr. Archey, the Report of the Standing Committee was adopted.
Honorary Treasurer's Report. Mr. Cory Wright presented the annual report together with (a) Statement of Receipts and Payments, (b) Statements of Assets and Liabilities, (c) Revenue Account, (d) Trust Accounts.
Report of the Honorary Treasurer
In presenting the accounts for the year ending 31st March, 1949, I have to report that the Society's finances continue to be satisfactory and are much on the same basis as last year.
The Government grant of £1,250 has enabled the Society to meet the year's expenses with a small surplus, but still rising costs of printing, etc., indicate that this margin is not likely to continue for very long, and therefore I would recommend that consideration be given to the question of increasing our income. It was proposed last year that the original and supplementary grants totalling £1,250 from the Government should be amalgamated into one grant, and that the Government be approached to raise this to £1,500. An approach was made, but was referred back for further consideration because Treasury felt that a greater share of the expenses of the Royal Society should be paid by Member Bodies. Thus the matter is in abeyance pending some action by the Council, or a further appeal to the Government.
The balance at 31st March, 1949, of £3,637 14s 10d is higher, owing to the delay in completing and paying for printing of Transactions, which is still more in arrear than last year. This balance also includes, as usual, the funds to meet the current year's expenditure.
The Seventh Pacific Science Congress accounts have been kept as a separate Trust Account of the Royal Society, and are not included in the present statement because on 31st March the chief expenses of the Congress were still being liquidated and the balance date for the Congress has been put forward to 31st May. I therefore submit no accounts herewith for the Congress, but report for general information that of the £10,000 Government grant there will be about £2,000 balance left for printing of transactions after paying the general expenses of the Congress. The Congress also received from U.N.E.S.C.O. a grant of 20,000 dollars (about £5,000) for bringing delegates from war-devastated countries, and of this amount something over £1,000 will remain unexpended and will be at disposal of U.N.E.S.C.O.
I desire to pay a tribute to the good work of our Secretary, Miss Wood, who besides her duties as Secretary and Librarian of the Society continues to most efficiently perform the duties of Accountant.
S. Cory Wright, Hon. Treasurer,
[The section below cannot be correctly rendered as it contains complex formatting. See the image of the page for a more accurate rendering.]
|Balance at 31st March, 1948||3,148||17||10||Otago Daily Times, Printing Vol. 77 (1 and 2)||628||8||8|
|Annual Government Grant||1,250||0||0||Salaries||425||0||0|
|Levy, Volume 77||306||9||0||Research Grants||94||16||5|
|Sales of Publications||123||8||8||Hutton Research Grants||117||0||0|
|Travelling Expenses: Member Bodies' Share||28||15||11||Travelling Expenses||41||0||7|
|Research Grant: Refund||3||15||6||Library: Cabinet, shelving and register||85||14||6|
|Research Grant: Apparatus purchased||69||16||5||Library: Book purchased||3||3||0|
|Favourable Exchange||0||0||7||Library Assistance||2||0||0|
|Hector Fund: Duty on Medals refunded||16||12||11||Stationery||12||14||8|
|Hector Fund: Interest||51||13||8||Petty Cash||19||5||1|
|Hutton Fund: Interest||64||10||0||Hector Medals and Duty||50||14||2|
|Summer-time Fund: Interest||24||15||3||Subscription Int. Scient. Unions (two years)||80||0||0|
|Cockayne Memorial Fund: Interest||11||8||6||Cost of draft||0||16||0|
|Carter Library Legacy: Interest||6||6||10||Subscription American Polar Year||0||5||0|
|Plant Diseases Trust: Interest||17||19||1||Charges (Insurance, Telephone, Audit, Bank, etc.)||13||12||4|
|Hamilton Mem. Fund: Interest||2||6||0||Trust Accounts: Audit Fee||1||10||0|
|Endowment Fund: Interest||75||12||0||Grant for Plate for Tuatara Journal||5||0||0|
|Interest at Post Office Savings Bank||39||2||8||Transfers from Bank to Trust Accounts||12||17||6|
|Repayment from Trust A/cs. to General A/c.||123||19||3||Interest paid direct to Trust Accounts||133||17||4|
|Balance as under||3,637||14||10|
[The section below cannot be correctly rendered as it contains complex formatting. See the image of the page for a more accurate rendering.]
|Bank of New Zealand||1,712||1||3|
|Less unpresented Cheques||321||6||2|
|Post Office Savings Bank||2,238||1||0|
|Cash in hand||0||0||2|
|Petty Cash in hand||8||18||7|
[The section below cannot be correctly rendered as it contains complex formatting. See the image of the page for a more accurate rendering.]
|Hector Memorial Fund Capital Account||1,184||18||1||Hector Fund: Inscribed Stock (face value £1,250)||1,184||18||1|
|Hector Memorial Fund Revenue Account||95||6||7||Hector Fund: P.O.S.B. Account||95||6||7|
|Hutton Memorial Fund Capital Account||1,506||8||6||Hutton Fund: Inscribed Stock (face value £1,570)||1,506||8||6|
|Hutton Memorial Fund Revenue Account||343||10||8||Hutton Fund: P.O.S.B. Account||343||10||8|
|Summer-Time Fund Capital Account||546||19||6||Summer-Time: Inscribed Stock (face value £510)||500||2||6|
|Summer-Time Fund Revenue Account||127||15||0||Summer-Time: P.O.S.B. Account||174||12||0|
|Plant Diseases Trust Capital Account||542||13||5||Plant Diseases: Inscribed Stock (face value £500)||500||0||0|
|Plant Diseases Trust Revenue Account||102||2||1||Plant Diseases: P.O.S.B. Account||144||15||6|
|Cockayne Memorial Fund Capital Account||249||12||0||Cockayne Fund: Inscribed Stock (face value £260)||249||12||0|
|Cockayne Memorial Fund Revenue Account||62||14||7||Cockayne Fund: P.O.S.B. Account||62||14||7|
|Carter Library Legacy Capital Account||162||19||0||Carter Legacy: Inscribed Stock (face value £160)||162||19||0|
|Carter Library Legacy Revenue Account||30||19||10||Carter Legacy: P.O.S.B. Account||30||19||10|
|Hamilton Memorial Fund Capital Account||78||6||8||Hamilton Fund: Inscribed Stock (face value £60)||60||0||0|
|Hamilton Memorial Fund Revenue Account||2||3||9||Hamilton Fund: P.O.S.B. Account||24||10||5|
|Hamilton Memorial Fund, 1947 Prize, Miss Batham||4||0||0||Endowment Fund: Inscribed Stock (face value £2,070)||2,054||2||5|
|Endowment Fund Capital Account||2,129||2||5||Endowment Fund: Part Gen. P.O.S.B. Account||392||12||10|
|Endowment Fund Revenue Account||317||12||10||Sundry Debtors||45||14||9|
|Research Grants Fund||146||11||6||Bank of New Zealand||1,390||15||1|
|Science Congress Volume 77 (5)||500||0||0||Post Office Savings Bank||1,845||8||2|
|N.Z. Science Congress Administration Fund||50||0||0||Petty Cash in hand||8||18||7|
|Library Binding Fund||100||0||0||Cash in hand||0||0||2|
|Publication Expenses Fund||283||12||7|
|Otago Daily Times Co. Ltd.||35||9||6|
|A. P. Mason in credit||0||6||1|
|Balance of Assets over Liabilities||2,174||17||1|
|Estimated Value||Insured Value|
|Library and Stack Room, V.U.C.||11,592||12||0||4,500||0||0|
|Stock in cellar, Parliament Buildings||500||0||0|
|Carter Library, Dominion Meseum (jointly owned with Museum)||500||0||0|
|To Printing Transactions, Vol. 77 (1 and 2)||661||14||2||By Balance at 31/3/48||2,077||8||1|
|" Salaries||25||0||0||" Annual Government Grant||1,250||0||0|
|" Stationery||12||14||8||" Trust Funds Administration Expenses||5||2||6|
|" Library Equipment and Assistance||90||17||6||" Levy, Volume 77||295||6||9|
|" Petty Cash||19||5||1||" Sales of Publications||144||8||11|
|" Travelling Expenses||12||4||8|
|" Special Research Grants:|
|" Library Binding Grants:|
|" Annual Grant, Science Congress Adm. Expenses||50||0||0|
|" Subscription, Int. Scientific Unions||56||0||4|
S. Cory Wright, Hon. Treasurer.
Trust Accounts for the Year Ended 31st March, 1949
|To Hector Medals (12)||34||1||3||By Capital invested||1,184||18||1|
|" Duty on Medals||16||12||11||" Bal. Revenue 31/3/48||78||19||2|
|" Administration Exs.||1||5||0||" Interest||51||13||8|
|" Balance||1,280||4||8||" Duty on Medals refund||16||12||11|
|By Balance Capital A/c||£1,184||18||1|
|" Balance Revenue A/c||£95||6||7|
|To Grants||117||0||0||By Capital invested||1,506||8||6|
|" Administration Exs.||1||5||0||" Bal. Revenue 31/3/48||397||5||8|
|" Balance||1,849||19||2||" Interest||64||10||0|
|By Balance Capital A/c||£1,506||8||6|
|" Balance Revenue A/c||£343||10||8|
|To Administration Exs.||1||5||0||By Capital invested and P.O.S.B.||544||10||0|
|" Balance||674||14||6||" Bal. Revenue 31/3/48||106||14||3|
|By Balance Capital A/c||£546||19||6|
|" Balance Revenue A/c||£127||15||0|
|To Administration Exs.||0||5||0||By Capital invested and P.O.S.B.||542||13||5|
|" Balance||644||15||6||" Bal. Revenue 31/3/48||84||8||0|
|By Balance Capital A/c||£542||13||5|
|" Balance Revenue A/c||£102||2||1|
|To Administration Exs.||0||5||0||By Capital Invested||249||12||0|
|" Balance||312||6||7||" Bal. Revenue 31/3/48||51||11||1|
|By Balance Capital A/c.||£249||12||0|
|" Balance Revenue A/c.||£62||14||7|
|To Administration Exs.||0||12||6||By Capital Invested||162||19||0|
|" Balance||193||18||10||" Bal. Revenue 31/3/48||25||5||6|
|By Balance Capital A/c.||£162||19||0|
|" Balance Revenue A/c.||£30||19||10|
|To Administration Exs.||0||5||0||By Capital Inv. and P.O.S.B.||77||3||8|
|" Balance||84||10||5||" Bal. Revenue 31/3/48||5||5||9|
|½ to Capital||1||3||0|
|½ to Revenue||1||3||0|
|By Bal. Capital A/c.||£78||6||8|
|" Bal. Revenue A/c.||£2||3||9|
|" 1947 Prize (Miss Batham) held temporarily||£4||0||0|
|To Administration Exs.||1||10||0||By Capital Inv. and P.O.S.B.||2,129||2||5|
|" Allocation to Publication Exs.||283||12||7||" Bal. Revenue 31/3/48||488||0||9|
|" Balance||2,446||15||3||" Interest||75||12||0|
|" Interest General A/c.||39||2||8|
|By Bal. Capital A/c.||£2,129||2||5|
|" Bal. Revenue A/c.||£317||12||10|
The books had been audited, but the Controller-General's certificate had not yet been received.
The Pacific Science Congress balance sheet was not ready for presentation, but would be available after 31st May, 1949.
The Hon. Treasurer's report and balance sheet were adopted.
Hon. Editor's Report and Editorial. The report presented by Dr. J. Henderson, late Honorary Editor, was read and approved and a cordial vote of thanks was accorded to him for his services.
Report of the Honorary Editor
During the year ended March 31, 1949, Parts 1 and 2 of Volume 77 of the Transactions were issued. Part 3/4 is now in page form except for the last paper, of which the printer now has the corrected galleys.
The volume will contain 49 papers—Botany 17, Zoology 14, Palaeontology 2, Geology 7, Chemistry 7, and Miscellaneous 2. There are 78 plates and numerous text figures. All the papers were received a year or more ago.
Miss Fyfe has the Mss. of papers received since March 4, 1948.
The Special Volume of the N.Z. Science Congress of 1947, to be issued as Part 5 of Volume 77 of the Transactions, but bound and paged separately, is now all in type except the index. The last page proofs are now in authors' hands and the index is nearly ready to send to the printer. The volume will contain about 420 pages.
29th April, 1949
Miss M. Fyfe, newly appointed Hon. Editor, asked leave to bring some editorial matters before the Council, and on this being granted, she read the following report:
When I was appointed Editor I took over 28 manuscripts in various stages of preparation for the printer, and since then I have received six more. All these have been dealt with, and at the rate at which papers are being sent in it seems likely that there will be enough material for Parts I and II of Volume 78, which I hope to publish before the end of this year. Every endeavour is being made to bring the Transactions up to date as soon as possible.
From manuscripts which I have seen and from talks which I have had with the printer it appears very evident that the principal reason for the lag in publication was, and is, the slap-happy way in which authors send forward their manuscripts and plates. The way in which a paper and its plates are set out in a journal has a great influence on the reader, and the papers which I have seen do not by a long way approach the best overseas practice in this regard. Moreover, a great deal of unnecessary expense is incurred in printer's time when the printer is expected to set up plates, and additional expense is often asked for half-tone blocks when line drawings would be just as good, if not better.
Therefore I very earnestly commend these considerations to the Council and ask their approval of more stringent and modern rules for publication.
Our aim as a publishing body should be to produce a journal which is supported by really first-rate contributors, and one which is read with interest and respect by scientists all over the world. Whether we achieve this aim depends on at least two conditions: (a) the speed of publication, and (b) an improved format which will make our Transactions more distinguished and attractive in appearance. Methods for increasing the speed of publication have already been discussed. The problem of a more modern format was discussed at a meeting of the Otago Council on May 3, when it was unanimously agreed that a change of printing style was necessary.
I would be glad if this Council would approve of a change in the format of the Transactions.
Marion L. Fyfe, Hon. Editor,
Transactions of the Royal Society.
On the motion of Dr. Arehey, seconded by Dr. Focken, Miss Fyfe was thanked for her report.
Notice to Contributors: Miss Fyfe then stated that the Notice to Contributors required to be amended and many points clarified; she read the amendments necessary and the notice recast to include the amendments. Two or three further amendments were suggested and finally, on the motion of Miss Fyfe, the Notice to Contributors as amended and recast was adopted.
Author's Copies. It was resolved that the twenty-five free copies of author's reprints be increased to fifty.
Format of Transactions: Miss Fyfe asked the Council's approval of a change in the format of the Transactions. She stated that the present style was out-dated for an up-to-date scientific journal, and she produced copies of some overseas journals to illustrate her contention.
On the motion of Dr. Archey, seconded by Mr. Buchanan, it was resolved: “That the suggestion as outlined by Miss Fyfe be approved in principle and referred to a sub-committee consisting of Miss Fyfe,
Professor Allan, Dr. Focken, and Dr. Frankel for recommendation to the Standing Committee.”
Bound Volume: Dr. Salmon moved and Dr. Frankel seconded: “That the bound volume be discontinued.”
An amendment moved by Dr. Archey, seconded by Dr. Miller: “That the proposal to discontinue the bound volume be referred to Member Bodies for consideration, the Hon. Editor to submit cost of binding, etc.”
Advertisements: The Hon. Editor asked a question regarding the Council's policy of advertisements in the Transactions. On the motion of Dr. Archey, seconded by Dr. Salmon, the matter was referred to the Standing Committee.
Published Dates of Papers: Some discussion took place regarding the published dates of papers in the Transactions, and it was agreed that the present procedure of submitting papers through a Member Body is adequate and that the date on which the paper is received by the Editor be published.
On the motion of Professor Allan, seconded by Dr. Salmon, the Hon. Editor's report was adopted and Miss Fyfe was thanked for bringing these matters before the Council.
The President read a letter from Mr. W. H. Dawbin, an author in the Transactions, complimenting the Otago Daily Times on the excellence of their scientific proof readers.
Honorarium. On the motion of Dr. Archey, seconded by Dr. Marwick, the Council approved of the principle of an honorarium for the Hon. Editor, and that an honorarium of £50 be given to the present Hon. Editor.
Seventh Pacific Science Congress. The Secretary-General, Dr. G. Archey, presented the following report of the Organizing Committee to the Council of the Royal Society of New Zealand:
The Committee reports under four headings:
Preparations for the Congress;
The period of the Congress;
(A) The Report which the Organizing Committee presented to the Pacific Science Council and the Preliminary Announcement, Circular of Information and General Programme, cover, in general, the preparatory period of the Committee's activities. A little further comment may be offered.
The prime factors of a Science Congress are scientists and scientific problems, and they are mutually dependent, because you will not get one without the other. The task of the Congress Committee was, therefore, to ensure a full and representative attendance, and to provide an adequate scientific programme. Accordingly, the first invitation sent to Representative Institutions in countries of the Pacific Science Association—sent early in January after the Organizing Committee's first meeting in mid-December, was immediately followed by suggestions for the programme and a request for comment thereon.
A printed Preliminary Announcement was circulated to Representative Institutions in March; it was also sent, with a formal invitation, to all Governments concerned by the Department of External Affairs.
Meanwhile, Divisional Chairmen and Secretaries were corresponding with their overseas colleagues on programme matters, and their proposals, together with suggestions received from the Secretary-General from Representative Institutions and from Chairmen of Standing Committees appointed by the Sixth Congress, were consolidated into a scientific programme of symposia and sectional discussions. This was sent out in cyclostyled form in July, and included in the printed Circular of Information issued on 1st August.
The correspondence that ensued from Representative Institutions, from other scientific institutions, and from individual scientists, gave confirmation of widespread interest in the Congress, but not, immediately, of certainty of participation. Lists of those known to be coming were circulated to all Congress workers for their information; by the end of September an adequate attendance was assured.
A conference of Divisional Chairmen and the Organizing Committee was held in November to discuss the scientific programme generally, and in particular to draw up a time table that would avoid major clashes of interest. The Organizing Committee held its sixth and last pre-Congress meeting at this time and confirmed administrative details for executive action.
Certain difficulties were experienced at this stage; inevitable difficulties arising from the short period available in which to organize and complete preparations. Two of these were late notification of papers for the programme and late advice as to the size of the delegations and of intending personal attendance.
The first difficulty was intensified by the long Christmas and New Year holidays we now enjoy, printers included, and in this connection the Committee has expressed its special thanks to Professor Allan and to Mr. Denis Glover of the Caxton Press for their united achievement in ensuring the punctual appearance of the General Programme. The second problem, accentuated by the uncertainty of air travel and of dates of arrival, was met by similar co-operation between the hotels and the accommodation committees.
These instances are mentioned not to emphasize difficulties, but as examples of the hard work and willing co-operation given by all who accepted responsibilities for Congress arrangements, and the Committee records its appreciation of the valuable help given by the Auckland and Christchurch Committees and their workers, by divisional programme organizers, by the heads of Government departments and their staffs, and by all who assisted in giving hospitality and entertainment to both overseas and New Zealand Congress members.
(B) The Congress itself followed substantially the printed programme. To aid discussion, cyclostyled abstracts were provided of all papers received in time, and to each Division a stenographer was allotted for office work, but chiefly to type or cyclostyle the record of day to day discussions as dictated by divisional recorders.
It was intended that the Auckland session record of discussions should be distributed at the opening of the Christchurch session, but delays in inter-island transport occurred and they were not available until the last two days of the session. The stock of abstracts was similarly delayed; those attending at Auckland had, of course, been able to secure their copies.
A press liaison room was established, the duties being largely undertaken by Mr. J. A. D. Nash; facilities were made available to the National Film Unit and the New Zealand Broadcasting Service, and space was allotted for scientific trade and Government exhibits. An Information Office from D.S.I.R. was extensively consulted.
The attendance at Auckland was—
|New Zealand Visitors to Auckland||200|
The attendance at Christchurch was 600 and included additional Christchurch enrolments. The attendance of overseas scientists was higher than at previous Pacific Science Congresses; and the New Zealand participation, both of scientists and laymen, was eminently satisfactory.
At Christchurch, in addition to the scientific sessions, most of the meetings of the Pacific Science Council were held; an important outcome was the decision to establish a permanent secretariat, and the invitation arising therefrom to the Royal Society of New Zealand to take the first steps in this venture. Of equal moment were the meetings in Christchurch of the Congress Committee for the Organization of Research, whose Research plan was adopted at the final meeting of the Pacific Science Congress and endorsed by the final plenary session. Another important meeting was that at which the scientific staff of the South Pacific Commission described the Commission's research proposals, which were closely followed and very fully discussed.
(C) Finance. There is a balance of approximately £2,900 in the Pacific Science Congress Account, while there is an amount of £1,995 in the U.N.E.S.C.O. Account after paying transport for seven delegates from war-devastated countries from a grant of 20,000 dollars given for this purpose by U.N.E.S.C.O.
(D) The immediate post-Congress duty of the Royal Society's Organizing Committee is to transmit the proceedings and resolutions to member countries, and to notify Chairmen of the Congress Standing Committees of their appointment.
The more continuing duty is to have the papers and abstracts presented at the sessions edited and to arrange for the printing and distribution of the Proceedings. The Committee has decided to print the Proceedings in single divisional or in appropriately grouped divisional volumes, and in order to facilitate wide availability, to offer single volumes, as well as sets, for sale. The cost will inevitably exceed the balance of funds in hand, and the Executive, after consultation with the Editorial and the Publications Committees, is to advise the Government of the amount required.
For the Organizing Committee,
Gilbert Archey, Secretary-General.
Resolution arising from the above report carried at a meeting of the Organizing Committee held on 10th May, 1949:
“The Eighth Pacific Science Congress will be held in the Philippines. New Zealand's participation in past Congresses has been numerically weak both in personnel and in papers contributed. The Committee therefore recommends that to avoid repetition of the inadequate representation the Council of the Royal Society should on receipt of notification of the Eighth Congress appoint a committee to deal with all aspects of New Zealand's participation therein.”
On the motion of Dr. Salmon, seconded by Dr. Marwick, the report was adopted, and the President thanked Dr. Archey for submitting such a comprehensive account of the organization of the Congress.
In reply to a question regarding the distribution of the Proceedings of the Congress, Dr. Archey stated that copies would be given as follows: to Official Members, to overseas Governments, to Representative Institutions in those Governments, to Departments of State, to N.Z. University and the University Colleges, to Scientific Institutions.
On the motion of Mr. Pycroft, seconded by Professor Allan, it was resolved that the Annual Meeting records its appreciation of the work done by Dr. Archey, whose organization of the Congress was responsible for its success; he did a magnificent job and has earned our grateful thanks.
Carried by acclamation.
In reply, Dr. Archey stated that his position had been a happy one, for the became better acquainted with his colleagues throughout New Zealand, and this led to closer co-operation, and he had also had the pleasure of meeting overseas colleagues. Thanks were also due to the Organizing Committee with its President and the local committees.
On the motion of Dr. Falla, seconded by Dr. Marwick, warm thanks were extended to all who worked on behalf of the Congress Organizing Committee.
On the motion of Dr. Salmon, seconded by Mr. Willett, it was resolved that the Organizing Committee continue in office.
The meeting then adjourned for lunch, at which the visiting members entertained the local members.
Afternoon Roll Call. The following attended: Dr. Falla, Dr. Archey, Mr. Aston, Dr. Oliver, Mr. Pycroft, Dr. Bastings, Dr. Salmon,
Professor Allan, Dr. Frankel, Miss Fyfe, Dr. Focken, Mr. Buchanan, Dr. Miller Mr. Willett, Dr. Marwick, and the Hon. Treasurer, Mr. Cory Wright.