Report of Sub-committee on the Method of Presenting Papers for Publication in the Transactions
It is desirable for the sake of fairness to authors that a uniform method of forwarding their papers for printing should prevail in all Branches. The procedure set out below has been followed more or less closely by Branches, but individual authors are not all conversant with the rules.
Section H of the Rules of the Royal Society of New Zealand—relating to publications, etc, runs:
“All papers read whether fully or by title only before any member body of the Society shall be deemed to be communications to the Society and may subsequently be published as Proceedings on Transactions of the Society subject to the following rules of the Society regarding publications.
The publications of the Society shall consist of:
The Council shall determine what papers are to be published.
Papers not recommended for publication may be returned to their authors if so desired.
All papers sent in for publication must be legibly written, typewritten, or printed.
A proportional contribution may be required from each member body towards the cost of publishing Proceedings and Transactions of the Society.
Each member body shall be entitled to receive a proportional number of copies of the Transactions and Proceedings of the Royal Society of New Zealand, to be fixed from time to time by the Council.”
In order to achieve uniformity the following procedure is recommended.
(1) Papers for publication should be submitted to Branches of the Society in their final form and ready for transmission to the Editor.
(2) The Branch decides whether the substance of the paper be read or whether it is read by title only, and it can delegate this power to its Council, also to its sections and their respective committees.
It should be noted that reading by title is not such an empty formality as at first thought may appear. The local knowledge of a section may be very useful As a rule systematic papers are quite unsuitable for delivering to an audience but local knowledge of a branch or a section can supply the first rough sitting of such papers read by title.
(3) Branches should accept, and no doubt do accept certain responsibility in the quality of the papers accepted.
(4) Papers by non-members must be presented for publication by members.
(5) Papers should be forwarded to the Editor only by Branch secretaries and not by section secretaries or by individual authors.
(6) The date of reading to the Society should be endorsed on the paper before forwarding.
(7) Papers should be forwarded without delay. Branch secretaries have carried out this duty most commendably.
(8) Where a Branch of its sections have a considerable lapse of time without meetings, say three months or more, then councils of section committees should arrange to expedite the reading of papers by title at a special council of committee meeting where necessary.
(9) A paper should not be accepted for reading by title unless it is ready for forwarding to the Editor.
Papers delivered as a lecture or talk to a Branch or section are often not ready for forwarding to the Editor and are prepared for publication later. This is only reasonable, as a lecture has to be delivered on a fixed date This practice, however, can easily lead to abuses if extended to papers read by title, or given only in abstract, and should not be allowed with them.
(10) The Committee are of the opinion that the Rules of the Society relating to Publications are adequate. It is recommended that the phrase of (a) ii—“such other matter as the Council shall from time to time for special reasons in each case determine to publish” should continue to be interpreted, as it has been in the past, fairly strictly.
(Signed) J. Marwick
John T. Salmon